Which Margins Should Be Set When Creating Official Documents

Microsoft offers many headers and footers competently designed with Word, but you can create your own. Finally, Microsoft`s building blocks may not be to your liking, or you may need to follow company policies for your documents. It is not difficult to create your own headers in Word. To create a custom footer with a company name on the left and page numbers on the right: Word measures the margins from the edge of the page to the edge of the body. All headers and footers you add (Section 4.4.1) appear in the margins. Use hyphenation with justification. Justified, which is aligned with the left and right margins, gives documents a formal and orderly look, but not when there are large gaps between letters and words. Avoid these gaps by letting Word separate your block text. You can use Word`s convenient Set as Default feature to save any formatting changes you make and automatically apply them to new documents.

For more information, see our article Change default settings in Word. To select one of the preset margins, go to Page Layout → Layout → Margins, and then click one of the options. You can also use ALT+P, M, and then use the up and down arrow keys to highlight one of the margins. Press Enter to use the highlighted margin. You can also add automatically updated text by inserting a field, which allows Word to create these ever-changing dates and page numbers. Word also has fields for many other things. However, you cannot create (or edit) a field by typing it directly into your document. You must use the Field dialog box. It may occur to you that it may be easier to simply insert a text box or shape into the header and footer instead of using trial and error to determine the required before/after spacing. This can be adjusted to the exact dimensions and placed in a precise location, so it could indeed be easier. But it adds to the complexity of the document, which puts more pressure on Word than plain paragraph text.

Once you have arrived at the trial and error before/after spacing solution, you can save the header/footer as a style or auto-insert. You can edit the building blocks after you add them to your document by entering your own text, which you then do. ▸ Change margins in a single document. If you want to change the margins and not just adjust the indentation of a paragraph, you need to create a section break that changes the margins. Margins are more than just empty space. The right margins make your document more readable. The generous margins make the text attractive and give reviewers room for notes and comments. Narrower margins allow you to pinch more words on the page.

However, if you have too many words per line, your document will be difficult to read. With very long lines, it is a challenge for readers to trace from the end of one line to the beginning of the next. For complex documents such as books or magazines with opposite pages, margins become even more important. Word`s margins and layout tools let you tackle a range of projects. By default, the page size of a new document is 8.5 inches x 11 inches. Depending on your project, you may need to adjust the page size of your document. Note that before changing the default page size, you should check the page sizes that your printer may hold. ▸ Narrow margins work well with multi-column documents, giving you a little more space for each column. ▸ Mirror borders are ideal for documents with opposite pages, such as bound reports or newsletters.

This setting makes the outer and inner edges identical. The outer margins are the left margin to the left and the right margin to the right. The inner edges are located between the two opposite sides. Documents with opposite pages can also have a strip, which is a part of the page that is hidden when the document is linked. In headers and footers, Word places the information that appears at the top or bottom of each page of most multi-page documents (Figure 4-8). They remind you of the page number, chapter title, etc. as you read. For memos and business reports, headers are a great place to repeat the topic and publication date of the document. (If you`re the author of the report and want your boss to know, consider adding your name under the title.) Most word processors use one-inch margins by default. On standard 8.5-inch × 11-inch paper, this results in a line length of 6.5 inches. This was good for the monospace fonts of the typewriter era, which used a lot of horizontal space. But they are too small for proportional fonts.

If the table doesn`t need to be edited, it`s easier to copy and paste it as an image, which you can then rotate like any other image. (However, you may find that tables don`t convert well to images. It may be possible to get a good screenshot that works better.) This is a document setting that affects all sections, so in each section you have an odd header/footer and an even header/footer that you can format separately and paste different content (in books, for example, it is common to put the title of the book in one header and the name of the author or the title of the chapter in the other). The following screenshot shows an example of using even and odd headers. Use hyphenation for documents with shorter lines. A document that uses two or three columns on the page should be separated to avoid large gaps in the text. The next thing you need to do is provide different headers and footers on odd and even pages. Because you`re creating a two-sided document, you may have already done so.

If not, double-click the contextual header and footer tools in the Options group| Design and click on different odd and even pages. If you enable mirror borders with the Top Tray setting, it becomes links, making it unusable for duplex documents. The Top setting is of limited use. Use it when creating a document (portrait or landscape) that is bound at the top or placed on a clipboard, but printed on a single page. The vast majority of documents spit out from our collective printers are printed on a single page of the page. If they are attached, it is probably with a staple or paper clip in the upper left corner. Such documents do not need fancy margins or page settings. However, if you are preparing a brochure, company report or newsletter, you need more sophisticated tools. When you make a selection from the Multiple Pages menu, some of the other options in the Margins area also change. For example, if you select Inverted margins, the above labels for the right and left margins change to Inside and Outside.

If you cannot find the paper size you want on the Size menu, you must adjust the paper size, which you do on the Paper tab of the Page Setup dialog box. Here are the steps: Another approach completely avoids using a landscape section. If you can have landscape content on a portrait page, there is no problem with mirror borders or placement of header and footer content. This is more convenient when the content of the page does not need to be changed. For example, if you have a large photo that fills most of the page, you can insert it in portrait orientation and rotate it in landscape mode. If you need a caption, it can be inserted into a rotated text box. These objects wrap (not in a line of text), so they must be anchored to an empty paragraph on the page. During your ETD, all text should start at the top of the page. It is common for students to struggle to maintain this consistency, often due to difficulties with Microsoft Word. The following instructions should help you specify the appropriate settings in Microsoft Word and provide helpful tips for maintaining consistency throughout the document.

Any Word document more complex than a letter probably needs to be linked in some way, whether it`s a report linked to a report folder or a bound book. Some forms of attachment do not require special treatment; With comb binding and spiral binding, for example, the whole side remains free.